Project Assistant (Sustainable Aquaculture Project)

Job Details

Tasks and responsibilities

•    Support project team in managing financial aspects of project activities, including assistance in budget preparation/revisions/review, financial reporting, processing invoices, managing petty cash, and supporting procurement processes. 
•    Provide organizational, operational, and logistical support to the project team, including the organization of project activities, meetings, events, and travel arrangements.
•    Assist the project team in preparing different progress, monitoring and financial reports in the prescribed formats in a timely manner. 
•    Facilitate FAO communication and coordination with government counterparts, project stakeholders, and help the FAO Country Office for smooth implementation of project activities, including stakeholder meetings, workshops, and training sessions.
•    Support the Operational Partner Implementation Modality (OPIM) process for the project by assisting in assessments, ensuring compliance with requirements and deadlines.
•    Liaise with the Administrative and Programme Unit of the FAO Country Office to address project concerns such as financial control, travel logistics, and operational backstopping
•    Handle administrative tasks on behalf of FAO, such as documentation, maintaining records, scheduling meetings, drafting Minutes of meetings, managing correspondence, and preparing presentation materials, and reports.
•    Carry out any other relevant duties within technical competence as requested by FAOR.  

Requirements

Minimum Requirements    

•    Bachelor’s Degree preferably in natural sciences (biology/biodiversity)
•    One year of relevant experience in assisting project/programme management including financial aspects in international or development agencies
•    Working knowledge of English
•    Indian National

Technical/Functional Skills
 
•    Good computer skills including wise use of AI tools
•    Ability to effectively use standard office software, such as MS Office (Word, Outlook, Excel, Power Point). 
•    Very good typing skills. 
•    Ability to organize work systematically, set priorities and meet deadlines. 
•    Experience in accounting procedures and managing budgets
•    Ability to structure and convey information in an appropriate and timely format and ensure accuracy and consistency. 
•    Good knowledge of office communication and documentation standards 

Contact Information

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp